Following discussions at the IAF Technical Committee, and with the transition process for ISO 9001 and ISO 14001: 2015 now in its closing stages, IAF has published a further statement regarding the process to be followed by certified organisations for whom the audit process has been started but will not be completed by the deadline.
The IAF statement reads: –
“It was confirmed that on 15 September 2018 all ISO 9001:2008 and ISO 14001:2004 certificates will expire and will no longer be valid.
When transition activities are successfully completed prior to 15 September 2018, the expiry date of the new certification can be based on the expiry date of the existing certification. The issue date on a new certificate shall be on or after the certification decision.
If the certification body has not completed the transition audit or the certification body is unable to verify the implementation of corrections and corrective actions for any major nonconformity prior to 15 September 2018, then certification to the new versions shall not be recommended. The client shall be informed and the consequences shall be explained i.e. their certification has expired and is no longer valid.
Following 15 September 2018, the certification body can issue certification to the new versions within 6 months (15 March 2019) provided that the audit process has been initiated by 15 September 2018 and the outstanding transition activities are completed (by 15 March 2019). The effective date on the certificate shall be on or after the certification decision and the expiry date shall be based on prior certification cycle.
If the transition audit process has not been initiated by 15 September 2018 and/or not completed by 15 March 2019 an initial audit shall be conducted. The effective date on the certificate shall be the date of the certification decision.”
It should be noted that “provided that the audit process has been initiated” means that auditing has already taken place in accordance with the agreed process for that client i.e. at least the document review and/or head office audit (depending on their documented transition plan/process) needs to have been started prior to 15 September 2018 for the 6 months rule above to apply. It is not enough for the contract review to have been completed or the visit booked, audit activity must have started. Therefore, where client certificates include historic dates they will need show a gap in certification.